What Is EDPMS?

EDPMS is a monitoring system, not a form you fill in. Your AD bank records each export in it and then links the payments you receive to that export. The aim is to show that the money for every export came back to India. Entries stay open until the export value is matched with receipts. When the full value is realised, the bank closes or updates the entry. If receipts are missing, the entry stays open and the bank may contact you. As an exporter you do not log in to EDPMS yourself. You work with your AD bank, which updates it. Keeping invoices, bank advices and purpose details consistent makes matching easier.

For example, a freelance developer invoices a client in Germany for EUR 2,000. The AD bank records the export and later receives EUR 2,000 against it. The bank matches the receipt to the invoice and closes the entry in EDPMS.

• Bank compliance: Under Regulation 4(2) of the FEMA Export and Import Regulations, 2026, AD banks close or update the respective entry in EDPMS. Open entries can lead to questions from your bank.
• Realisation: Under Regulation 18(1)(g), dealers mark off the entry in EDPMS after ensuring that the export value has been realised. Your payment records are what let the bank do this.
• Export documents: Export declarations feed the same monitoring. Services exporters file the EDF within the time set in Regulation 3(2), so late or missing declarations can leave entries unmatched.
• GST: EDPMS records are bank records. For GST refund claims, ask your tax adviser which bank documents your officer accepts, as the EDPMS entry itself is not a GST document.

EDPMS works as a ledger kept by the AD bank. The bank records the export, records each receipt, and matches the two until the value is fully realised.

1. The exporter submits export details to the AD bank, as an EDF for services or through shipping documents for goods.
2. The bank records the export in EDPMS against the exporter.
3. The overseas buyer pays and the AD bank receives the inward remittance.
4. The bank links the receipt to the export entry, using invoice and payment references.
5. When the export value is fully realised, the bank closes or updates the entry under Regulation 4(2).
6. If a gap remains, the bank asks the exporter for details or a correction.

Exporters use EDPMS through their AD bank. You do not file anything in the system directly. Your task is to give the bank accurate and consistent details so receipts can be matched to exports.

1. Keep one AD bank for your export receipts where possible, so records stay in one place.
2. Quote the invoice number in the payment reference when you ask the buyer to pay.
3. File the EDF for services within the period in Regulation 3(2).
4. Ask your bank for the status of open entries, for example once a quarter.
5. If an entry is open after you were paid, send the bank the invoice, the remittance advice and the purpose details.
6. Keep copies of everything the bank gives you.

• Exporter login: Many exporters think they can file in EDPMS themselves. The system is operated by AD banks, so requests go through your bank.
• Only goods: EDPMS entries are not limited to goods. Services exports are monitored too, which is why the EDF is filed for them.
• Closure by default: Entries do not close on their own. The bank closes them after it is satisfied that the export value is realised.
• Same as IDPMS: IDPMS is the import-side counterpart of EDPMS, so the two cover different transactions.

• EDF: The Export Declaration Form that records an export with the AD bank.
• SOFTEX: The older form for software exports, replaced by the EDF from 1 October 2026.
• FIRA: A bank advice confirming a foreign payment was credited.
• AD code: A code that links a port or system to the AD bank handling export documents.
• Shipping bill: The customs document for goods exports.

Every rule and definition on this page is linked to its official source, checked on the dates below.

1. FEMA (Export and Import of Goods and Services) Regulations, 2026, Notification FEMA 23(R)/2026-RB, Regulations 2(1)(c), 3, 4(2), 18(1)(g) (checked 9 Oct 2026)